Executive Secretary (Executive Assistant) - BYD Automotive

Join BYD Automotive, a global leader in electric vehicle innovation and sustainable transportation solutions, as our Executive Secretary (Executive Assistant) in Jakarta Raya. In this pivotal role, you will serve as the right hand to our senior executives, ensuring seamless operations and strategic execution. With a dynamic team and a commitment to excellence, BYD Automotive is the perfect place to launch your career in the rapidly evolving world of electric vehicles.

As our Executive Secretary, you will be responsible for managing the executive's calendar, coordinating meetings, and handling a wide range of administrative tasks. You will also be the primary point of contact for the executive, providing support in decision-making processes and ensuring all communications are handled efficiently. This role offers a unique opportunity to work in a cutting-edge industry and contribute to the growth of BYD Automotive's presence in Indonesia.

If you are a highly organized, detail-oriented professional with a passion for technology and a drive to excel, we invite you to apply for this exciting opportunity. Join us in shaping the future of sustainable transportation in Indonesia.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's schedule and calendar, ensuring all appointments and meetings are efficiently organized and attended.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and sending follow-up emails.
• Handle all administrative tasks, including document preparation, filing, and record-keeping.
• Provide support in decision-making processes by gathering and analyzing information, and presenting it to the executive.
• Manage the executive's communications, including emails, phone calls, and messages, ensuring timely and accurate responses.
• Assist in the preparation of travel arrangements, including booking flights, hotels, and transportation.
• Maintain and update the executive's contact database, ensuring all information is accurate and up-to-date.
• Provide general administrative support to the executive, including handling inquiries and requests from internal and external stakeholders.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial or administrative role, preferably in a corporate or business environment.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks and priorities simultaneously.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Detail-oriented with a keen eye for accuracy and a commitment to maintaining high standards of quality.
• Familiarity with industry-specific software and tools, such as CRM systems or project management tools, is a plus.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to changing priorities and deadlines.

🛠️ Keahlian

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